Introduction

Organization management is defined as the art of consolidating people together on a common podium and makes them work towards achieving the predefined goals and objectives of an organization. It ensures optimal utilization of the organizations resources through effective planning and control of activities within the organization. As a matter of fact, organization management promotes employees morale through giving them a sense of direction in the work place. Additionally, organization management enables employees to know their roles and responsibilities in the organization (Sims, 2002).

In most cases, the role of organization management is bestowed to the human resource department which works towards promoting employees’ welfare as well as ensuring that employees feel that they are part of the organization. Through an effective organization management, the organization is able to derive the best of each and every employee within a stipulated scope of time. Furthermore, effective utilization of management principles not only ensures effective handling of employees but also increases the profit margin of a given organization.

Basic principles of organization management

There are seven crucial features of an effective organization management. These include;

1. Planning: planning allows an organization to deal with future hurdles that may arise. This is done by formulating a course of action to be undertaken if such a problem arises in the future. In addition, it helps the organization to plan how it anticipates to carry out its’ activities.
2. Organizing: this is defined as the efficient and effective utilization of organizations’ resources so as to obtain the best out of these resources.

• Staffing:staffing refers to recruitment of employees with the right talents for the company. Effective management is crucial in this area as the contra will lead to unsatisfied employees who will cause problems to themselves as well as to the organization.

1. Leading: to achieve the best out of organization management, managers should set up targets for each and every employee by making them sign a score card. This will help the manager to constantly review the progress made on employees target and decide the next course of action to be taken. Additionally, must make sure that all members work as a team and in unison to achieve the common objective of the organization.
2. Time management: management of time in an organization is very important. It enables employees to carry out their duties at the right time and in the right manner. It has been known that proper usage of time usually pays in the long run.
3. Control:effective organization management allows for the structure of a hierarchical order of the organization. In this case, managers must always know what is happening in the organization. Similarly, appointed leaders must constantly check on the performance of their juniors and guide them appropriately if necessary.

• Motivation:to ensure smooth running of the organization, management should make sure that they bind their employees and appreciate them to be part and parcel of the organization. Developing an incentive package for rewarding great performance is considered to be the best motivation for employees.

 

Importance of organization management

For an organization to remain relevant in the market and reap the best out of its employees, it must at all times adopt an effective organization management strategy. For instance, effective organization management enables proper coordination of all the departments in the organization. This ensures that all departments work hand in hand with the others, thereby, ensuring working towards achieving the organizations goals.

Another importance of organization management is that it provides a sense of ownership and security to the employees. In this case, employees are assured of their job security and improve their efforts to the betterment of the organization (Sims, 2002). Additionally, it allows employees to remain loyal to their tasks, thereby, allowing them to exploit their full potential in serving the organization.

In addition, organization management is of great importance since it ensures that the predefined tasks of all employees are accomplished within the right time. This may increase efficiency in the company and as a result increase its profitability. Lastly, it is through effective organization management that leads to peaceful and positive coexistence of employees in the place of work

Essentials of an effective work place in an organization

Generally speaking, an organization can not accomplish its goals and objectives if it can not employ efficient measures to control its work place. From an employer point of view, a better work place is realized when labor costs are reduced and productivity increased.However, from an employee perspective, a better work place occurs where there exist fair treatments of employees, good corporate leadership, sound business practices and job satisfaction. Integration of these factors assists to a very large extent in ensuring an enjoyable working environment for employees.

They are five main factors that constitutes to an effective and better work place. These include:

1. Organizations’ workforce: an organization employees form an integral part of a better work place. For instance, a self centered and hardworking employee with unlimited passion of their job helps in creating a team work environment with their colleagues. As a matter of fact, the people you work with means a lot to the betterment of the organization and, therefore, developing a cohesive working atmosphere with fellow employees and seniors is of a lot of significance to a work place (Sims, 2002).
2. Employees’ compensation: according to a study conducted by Leigh Branham on reasons why employees leave their job, it was discovered that 90 percent of employees leave as a result of reasons unrelated to their pay. However, satisfied workers are those who believe that they are being compensated fairly. In this regard, organizations should pay their employees competitive wages as well as offer better remuneration packages to ensure efficiency in their working environment.

• Ethics: an organization that has created a code of conduct and employs corporate behaviors to be emulated by employees forms part of an effective work place. In this case, leaders should lead by examples by ensuring that the organization’s principles and ethics are followed. In addition, an organization being socially responsible to the community helps to improve its working environment and make it enjoyable.

1. Support: to better an organization work environment, management should structure measures to get feedback from the employees. Managers and supervisors should ensure at all times that they rely information to the employees at the right time. This will boost the employees’ performance and in the future add to the company’s profit. Feedback allows for correction of areas at an earlier time thereby boosting performance.
2. Organization’s workspace: the physical workspace available for employees to carry out they daily chores also is a vital element of a great work place. For instance, workers work space should be comfortable and appropriate to employees need to avoid unnecessary stress from the work place.

Employees’ motivation

Employees’ motivation is one of the best methods the human resource department of any company must adopt. For instance, it has been realized that there is a positive correlation between staffs motivation and the level of business profits. In addition, self motivated workers tend to exploit their potential fully and therefore make a significant contribution to the company. It is, therefore, important for management to ensure that their employees are motivated to ensure smooth running of their core business. The following are some of the best ways on how to motivate employees.

1. The management should ensure that they make employees feel meaningful to the organization. This is basically the number one way to motivate employees. For instance, an organization should involve its staffs in creating the company’s objectives, goals and vision as this will show them to be part of the organization and, therefore, work hard towards achieving those goals and objectives.
2. There should be effective communication and flow of information. For employees to make clear and sound decisions, the top management should share new information at the right time. This helps the staffs to know how the organization is faring and if it is on the record to achieve its goals. For instance, monthly appraisals of the organization and each employee will work best.

• Management should set clear job descriptions to their staffs. By clearly giving each employee his job description and responsibilities will lead to staff motivation. This helps in avoiding to do tasks that were to be done by another and this triggers accountability.

1. The organization should recognize top performing employees.Several studies conducted by different people have shown that well and frequently recognized staffs provided better business results to organization. Surprisingly, recognizing employees by praising them rather than giving them monetary incentives worked better.
2. Offering competitive pay and performance package. To motivate employees’ morale, manager should pay their employees a fair compensation and in addition pay bonuses exemplary performance. This induces staffs to work hard and meet the goals set for them.
3. The organization should foster hand encourage teamwork. When employees work as a team, the overall output is increased. In most cases, projects undertaken by organizations require input from its employees and working as a team facilitates this. In this regard, managers should set up teams and give them autonomy to acts as teams in delivering the organization to the next level.

• Provide opportunities for employees’ personal growth. As a matter of fact, most employees would like to further their knowledge and increase skills as they take pride in their job. The manager should offer training opportunities to employees to gain new skills.
• The manager should learn to listen and respect the needs of the employees. Listening to employees needs is of quit importance. In a team work environment, manager should be asking questions rather than providing answers as the former will encourage participation and the latter bring division.

Importance of motivating employees in an organization

Employee motivation is one of the success factorsof a company. For instance, motivated employees aid the organization in achieving its goals without hustle. The following are the main advantages of motivating employees to the organization;

1. Output per work is greatly increased. Motivating employees increases their work potential, increases productivity and consequently boost the performance of the organization. For instance, setting goals for employees enables them to work with vigor to achieve their target not because of any monetary gain but of the trust that the organization has bestowed on their capability.
2. It increases staff loyalty to the organization. Employees who are frequently motivated build trust on the organization and consequently become more loyal. Loyalty of the employees increases the reputation of the organization in the market and attracts more people.

• It improves staffs morale. An organization that constantly motivates its employees improves their morale in working in the organization and taking up new challenges. It also reduces employees’ conflicts in the organization and as result maintains a peaceful work environment.

1. It increases employees’ creativity. Frequent employee motivation increases the creativity of employees in airing their views and ideas to the organization. This has the ability of development of new measures that might better the performance of the organization.

How to create a competitive environment in an organization

The main reason why an organization should come up with incentives to foster competition within its work force is to increase productivity. This not only increases the organization’s revenue but also leads to efficient customer satisfaction. For instance, a competitive environment creates fun in the work environment. The following are different ways of how an organization should create a competitive work environment;

1. Rewarding creativity. In a business set up, innovation is paramount to the success of an organization. Employees who come up with new innovations should be empowered and rewarded accordingly. This will ensures that they are rewarded of their ideas. This incentive will encourage competition among the employees who will come up with different innovations for the sole benefit of the organization.
2. Making the work environment fun. The better the work environment, the more the time employees will want to devotein the work place. This in turn increases production and hence more revenues to the organization.

• Develop a competitive reward scheme. For example in bank where there are different departments such as customer service, operations department, credit department etc., a different person should be rewarded in each department to ensure that it is not only the overall performance that is rewarded. This boosts internal competition.

1. Involve employees when changing programs in the work place. This should be done by interviewing employees about what they would like to be offered, for example, games that will increase their productivity. This will make them feel wanted and part and parcel of the institution.

Qualities of a successful leader

There are very many characteristics of successful leaders. However, the following are the five main characteristics that a successful leader must possess. To start with, a leader must be flexible. This is to take care of unplanned contingencies (Sims, 2002). For instance, government may impose new regulations to businesses, occurrence of natural disasters, change of competitors’tactics’ and uneven flow of organizations product. Occurrence of all these predicaments calls for a leader who is flexible to ensure the survival of his company through developing of counter adjustment measures and hence realize the organizations’ goals.

The next main characteristic that makes a successful leader is his communication skills. In this case, speaking fluently or well is not what is desirable as it is obvious that there are very many people who talk a lot but on the other hand deliver nothing. A successful leader is the one who is able to share his thoughts well with his employees as well as develop their personal character through communication. In addition, a successful leader empowers employees by defining for them the company goals and objectives and at the same time showing them how to achieve them.

The third desirable characteristic of a successful leader is being courageous and patient. A leader should stand alone courageously and constantly fight until he wins. In addition, a successful leader should not be pressurized by other people in fulfilling his mandate. Possessing this traits call for a great leader.

Responsibility is the fourth trait that makes a successful leader. The ability of a person to deliver his goals calls for a leader. For instance, if a business fails the blame is put on the manager. A responsible leader should effectively and efficiently determine the organizations mission and vision and create a team of well dedicated staffs to help him reach there.

The fifth key characteristic of a leader is showing a sense of humility and presence to the employees. From all the levels of the organization, a great leader should be able to interact, talk and listen to the employees without fear or favor. In addition, he should show some signs of respect to the employees. Honesty in this case is earned as a result of being honest and having integrity (Sims, 2002).

Lastly but not the least, a successful leader should be able to delegate. A good leader should delegate tasks to different departments in the organization to ensure inclusion of all staffs. Since, many organizations work under a team work environment, identifying strengths on these teams’ calls for a great leader. This helps to build trust to the employees and acts as prove that you believe in their work. This will impact positively to the business growth.

Challenges facing organization

All businesses in the market today are faced with different challenges. However, these challenges are dependent from one company to another. The following are the most common challenges faced by most organizations in the world. The first challenge is the problem of uncertainty. There exist uncertainties in the global economy, credit market and changing government regulations to businesses. Due to these uncertainties, most companies are reluctant to develop long term measures in favor of short term planning. This has a devastating effect to business operations and can curtail the profits to a very large extent. Therefore, a balance has to be reached to balance both the short and long term planning in organization.

The second major problem facing organizations today is on the issue of globalization. Venturing in the new market globally has really put a lot of challenges to business due to existence of different cultures. This has greatly reduced organizations’ effort to penetrate into new markets usingtheir existing products and services. To solve this problem, organization should understand the global market and cultures to enable them design products and services that reflect in the market.

The third challenge is that of technology. Currently, the use of technology is increasing at a very high rate. Measures to keep up with technology have for a long time challenged many business operations and therefore cut their profit margin. To counteract this problem, organizations must develop long term technology to remain relevant in the market (Sims, 2002).

The fourth challenge is the presence of unstable currencies and economies. For instance, instability in the major currencies and economies has affected organizations negatively. Instability is usually caused by external factors such as amount of net imports, exchange rate.

Other factors that have greatly challenged the smooth running of organization include; fraudulent cases, changes in supply chains, diversity in human capital, and innovation among others.

Redesigning an organization from plan to practice

Organizational redesigning is defined has the process by which an organization reorganizes itself to become more relevant in the market and increase its market share as well as reap more revenues. The main reason why an organization redesigns itself is efficiently utilize its resources fully with minimal wastage. As a matter of fact, redesigning has shown to increase shareholders wealth, adds value to the business and achieves business objectives.

For instance, redesigning helps an organization to respond to growth. In addition, the need to reduce cost, adopting a new business model and bringing change to an organization are also reasons why organizations restructure.

A successful redesigning occurs when managers without prejudice explain to employees the reason to change and the benefits that will accrue after redesigning. Lastly, redesigning adds value to the organization and helps it to achieve its laid down objectives.

The use and abuse of corporate power

The powers vested to leaders can either be used accordingly or abused. In the best scenario, power can be used prudently for the benefit of the company and in achieving companies’ goals. On the other hand, powers bestowed on leaders can be used in the worst case and, therefore, bring serious consequences to the organization. Whatever the case, leaders must ensure that they understand well the powers they have been endowed with. For instance, they must be prepared for any outcome that comes as a result of exercising their powers(Sims, 2002).

Studies that have been done on the use and abuse of power by leaders have shown that, the effective utilization of leadership powers leads to staff motivation, promotes loyalty among the staffs as well as encourage them to work towards achieving the companies goals and objectives. On the other hand, abuse of power by leaders kills employees morale, reduces employees productivity and increase anxiety among the staffs. The end result of abuse of power is that it will reduce the overall output of the organization, thereby, reducing the levels of profit.

All in all powers bestowed to the leaders is of great significance in giving the direction to which the organization will be taking. It is, therefore, the mandate of leaders to ensure that they utilize their powers maximally to the benefit of the employees, customers and the community.

Reference

Sims, R. (2002). Organizational success through effective human resources management. Westport, Conn u.a.: Quorum Books.

 

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